How to apply for funding

Your UHI Records account

Your UHI Records account can be found through the Current students section of our website or direct at www.studentjourney.uhi.ac.uk.

Your UHI Records account is your electronic view of the records the college holds about your studies and is one of the methods the College uses to communicate with you about various aspects of your college life.

It is important to regularly check your UHI Records account and we recommend you take a printout of your award letter for your personal records as you may need this to verify your student status for claiming any benefits and reductions you may be entitled to as a student both at the start and at the end of your course.

Once you have accepted an unconditional offer of a place on the course you applied for, we will let you know that your funding application is available. 

Your account username and password are notified to you when your funding application is available. If you are a returning student, these will not have changed from what you previously used.

For more information, check out the guides below:

• A guide on how to access the funding area of your UHI Records account
• A guide on uploading documents to your student funding application

How we process your application

We will look at your application once you have provided us with all the documents requested on your Student Hub.  Below is a step by step guide to what happens when, or you can download the Funding Process PDF.

We receive a high number of applications in August (double that of any month). This 100% increase has a major impact on our ability to process your application as quickly as we would like.  Therefore, we encourage you to submit your application and the supporting documentation as soon as possible so you know what your funding is going to be.

For more information, check out the guides below:

• A guide on how to access the funding area of your UHI Records account
• A guide on uploading documents to your student funding application

FE Bursaries and EMA

Proof of Identity
Such as a copy of your Birth Certificate, Driving Licence, Passport, Young Scot Card or Adoption Certificate.

Depending on your circumstances you may also be asked for the following documentation for you/your parents/spouse/partner.  Please note that all pages of the document is required.

Gross Earnings from employment
A copy of P60 for last tax year, a Certificate of Employment Income or Certificate of Employment Income UHIFEC3, available on the Student Hub.

Gross Earnings from self-employment
A copy of SA302 for last tax year or Certificate of Self Employment Income UHIFEC2, available on the Student Hub.

Gross Earnings from occupational pension
A copy of P60 for last tax year.

Proof of benefits

• Tax Credit Award Notice for the last tax year showing credits for Working Tax, Child Tax, Childcare Elements and/or Disability Elements of working tax credits.
• Disability Living Allowance (DLA)
• Personal Independence Payment
• Armed Forces Independence Payment
• War Pension (Disability Element only)
• Attendance Allowance
• Contact Attendance Allowance
• Care leavers payments (from a local authority)
• Child Benefit
• Child's Special Allowance
• Guardian's Allowance
• Housing Benefit
• Back to work bonuses
• Back to work credits
• Fostering & Adoption Fees Part 1 & 2
• State Pension

Bank/Building Society Interest/Investment Income
Statement of interest or dividends for the last tax year.

Maintenance Payments made or received
Solicitors Letter or agency letter stating who monies are paid for, amount and frequency.

Other students in the family
Award Notices for other students in the family.

Trust Income
Statement of Trust Income for the last tax year.

Self-supporting status for students under 25 at the start of the course

• P60 or HMRC letter stating gross income or Certificate of Employment Income for the past three tax years (for periods of employment) and/or
• Benefits Certificate or P60U for the past three tax years (for periods of unemployment) and/or
• Formal rent agreement showing you have held a tenancy for the past three tax years
• Joint bank statement with spouse/partner
• Tax Credit Award Notice showing you are married/partnered and/or
• Marriage certificate
• Letter from Social Worker/Key Worker confirming irretrievable and permanent estrangement from parents
• Benefits Certificate/letter confirming award of Benefit on grounds of Hardship/Estrangement
• Documentation showing both parents are deceased

Care Experienced Student
Letter from Social Worker/Key Worker confirming that you are/have been Care Experienced or Certificate of Care Experience UHIFEC8 available on the Student Hub.

Residence Eligibility for the last tax year

• Certificate of Residence UHIFEC6 available on the Student Hub
• SAAS award Letter
• Payslips, three recent and consecutive months for you and your partner
• SLC Award Schedule
• Lone Parent Status

Childcare Funds

Proof of Childcare Costs
A copy of one of the following documents is acceptable:

• Childcare contract
• Certificate of Childcare Form UHIFEC5

HE students will also need to provide:

• SAAS award Letter
• Payslips for you and your partner, three recent and consecutive months
• SLC Award Schedule
• Bank/Building Society Statements for you and your partner. Two months' recent and consecutive bank statements showing account name, account number and sort code (all accounts).

Discretionary Hardship Funds

Proof of accommodation costs
A copy of one of the following documents:

• Mortgage Agreement
• Rent book
• Tenancy Agreement
• Lease or Contract
• Council Tax Benefit statement
• Housing Benefit Refusal Letter, if applicable

Bank/Building Society Statements for you and your partner
Two months' recent and consecutive bank statements showing account name, account number and sort code (all accounts).

Council Tax Letter/Book
A copy of your Council Tax Statement showing your liability even if you have been exempt form Council Tax Liability.

SAAS Award Letter
A copy of the award letter for you and any family member who is a full time higher education student.

SLC (Student Loan Company) Payment Schedule
A copy of the SLC payment schedule for you and any family member who is a full time higher education student.

Payslips
For you and your partner, three recent and consecutive months.

Examples of Acceptable Documents

Bank Statement

Universal Credit Monthly Statement

HMRC P60 and HMRC Personal Tax Account

HMRC Self Employment SA032

Uploading Documents

Find out how to how to access the funding area of your UHI Records account how to access the funding area of your UHI Records account or watch this helpful video.

Useful Student Funding Documents

• Current Year Assessment Form UHIFEC10
• Change to Bank Details
• FE Placement Travel Expense Claim Form UHIFEC11
• Certificate of Benefits Received Form UHIFEC1
• Certificate of Self-Employment Income Form UHIFEC2
• Certificate of Employment Income Form UHIFEC3
• Declaration of Income & Expenditure Form UHIFEC4
• Certificate of Childcare Form UHIFEC5
• Declaration of Residence Form UHIFEC6
• Declaration of Education and Employment Form UHIFEC7
• Certificate of Care Experience Form UHIFEC8
• Declaration of Armed Forces Posting Form UHIFEC9
• GDPR Restricted Permission Income Declaration Form UHIFEC13