Please complete the UHI Moray Job Application Form and quote the Reference Number. All applicants must complete the form as fully as possible. CVs will not be considered. All appointments are subject to the appropriate PVG Scheme membership or Disclosure Scotland check.
To support our work we are recruiting to the following role:
HR Administrator
| Reference no. | 26/029 |
|---|---|
| Salary range | £29,737 - £31,263 per annum |
| Duration | Permanent |
| Working hours | 35 hours per week – 1 FTE |
| Closing Date | 9am, Wednesday 8th April 2026 |
UHI Moray is seeking a highly organised and proactive HR Administrator to join our Human Resources team. This is an exciting opportunity to play a key role in delivering a professional, efficient, and customer-focused HR service across the College.
As HR Administrator, you will provide comprehensive administrative support across the full employee lifecycle, supporting recruitment, onboarding, employee records, and HR systems. You will act as a first point of contact for HR queries, ensuring a high standard of service and contributing to the effective operation of the HR function.
The Role
You will:
- Maintain and administer HR systems, ensuring accuracy and data integrity
- Support recruitment and selection processes, including coordinating interviews and completing pre-employment checks (e.g. right to work, PVG)
- Provide onboarding support, ensuring all new starters are set up and compliant prior to commencement
- Produce contracts, letters, and HR documentation
- Generate HR reports and support management information requirements
- Provide administrative support to employee relations and HR governance processes, including minute taking
- Act as a first point of contact for HR queries via the HR helpline
- Support learning and development activity, including administration of the training platform
- Maintain accurate HR records in line with GDPR and College policies
Working as part of an established HR Team, the successful candidate must be educated to SCQF level 6 or have relevant HR experience. They must have strong organisational and communication skills, attention to detail, and be confident using IT systems. They will be customer-focused, with a proactive and flexible approach. They must be able to handle confidential information appropriately. Experience within an HR environment and knowledge of HR systems would be advantageous but not essential.
Working at UHI Moray provides a range of employee benefits, including a generous annual leave entitlement, access to the NESPF Local government pension scheme, occupational sick pay scheme, family friendly and special leave provisions, staff development opportunities, cycle to work and an employee assistance programme. For further information on employee benefits please contact mc.recruitment.moray@uhi.ac.uk.
All appointments are made subject to appropriate PVG Membership.
Further information can be obtained from Carrie Lynch, HR Manager via email Carrie.lynch.moray@uhi.ac.uk
We are positive about disabled people and guarantee to interview all disabled applicants who meet the minimum criteria for this vacancy.
If you would like any further information regarding the vacancy the Human Resources team are available to assist at the address below:
Human Resources Section
UHI Moray
Moray Street
Elgin
Moray
IV30 1JJ